Microsoft 365 is a popular choice among businesses for cloud collaboration and data protection.
According to Statista, over a million businesses worldwide use Microsoft 365 with over 879,851 businesses in the United States alone using the Microsoft 365 suite of software.
According to a Microsoft official site, Microsoft 365 will have 300 million commercial seats and continue to expand year on year.
Early in 2020, the pandemic struck, and with it the requirement to support remote employment.
As a result, Microsoft 365 Teams was widely adopted as a result, and usage is still increasing.
Just last year i.e., in 2021, Microsoft 365 Teams grew from having 145 million to 250 million monthly active users in just three months.
The Microsoft 365 product suite is being used by people to manage their businesses. They make use of Microsoft 365 cloud offerings by using programs like Word, Excel, PowerPoint, or Outlook.
Why should businesses use Microsoft 365 backup?
It’s crucial to keep in mind that Software as a Service (SaaS) platform providers, like Microsoft 365, assume responsibility for the underlying infrastructure and application availability.
According to Microsoft’s Shared Responsibility Model, it is still the customer’s duty to maintain Microsoft 365 backup and safeguard their important business data.
Unintentional deletion
This is the most common cause of data loss in Microsoft 365. Whether or not you intended to delete a user, the deletion will be replicated across the network.
That user might be recovered from a backup, either to Microsoft 365 or on-premises Exchange.
Gaps in Retention Policies
Data must be kept on file by businesses for compliance and regulatory reasons. However, policy gaps might appear if your company is unable to handle data effectively.
Operational hiccups including failing to back up or disaster recovery the data of former employees, insufficient Office 365 backup guidelines, and data loss during migrations result in policy gaps.
Failure to create a backup of a former employee’s data: After a 90-day retention term, Microsoft deletes inactive user accounts.
Frequently, you discover afterward that the deleted account included important data. The best option in this situation is to recover the lost data from Microsoft 365 backups.
Insufficient Microsoft 365 backup guidelines: Define precise Recovery Time Objectives (RTOs) and Recovery Point Objectives to efficiently back up data (RPOs).
An RTO is the amount of time required for the company to disaster recovery, to avoid any data loss in the event of a disaster is known as an RPO.
Data loss during migrations: When moving from on-premises or hybrid settings to the cloud, data loss frequently happens.
The company’s regular data protection and backup procedures could be disrupted during a data transfer process, leading to discrepancies in your retention policy and data loss.
Threats Both Internal And External
Microsoft 365 data may be compromised by both internal and external attackers. Cyber threats like ransomware or malware assaults are examples of external risks.
There are other causes of external threats than money, which is frequently the case.
Also, it is possible for competitors to execute a cyberattack to steal a company’s intellectual property or sabotage its operations.
That’s why strict data protection policies are needed.
The best option to restore Exchange Online, SharePoint Online, and OneDrive for Business following a ransomware attack or insider threat is from a Microsoft 365 backup.
The attackers may be skilled enough to corrupt both the backups and the data. Keep an additional Microsoft 365 backup copy at a secure offsite location because of this.
Dangers to external security
With sophistication of ransomware increasing, the criminals find new ways to get in touch with the users and trick them into clicking a link that encrypts all of the organization’s data and demands payment.
Data that was lost during the assault can be simply recovered from a Microsoft365 backup.
Criteria for conformity with the law
Although Microsoft 365 includes eDiscovery features, a third-party backup solution is designed to make it simple to search Microsoft 365 backups and swiftly restore data to satisfy any regulatory compliance requirements.
Managing migrations to Microsoft 365 and hybrid email deployments
The exchange data should be maintained and safeguarded in the same manner regardless of whether one is moving to Microsoft 365 or have a mix of on-premises exchange and Microsoft 365 users with source location being immaterial.
Data structures for teams
Most people are unaware of how complicated the Microsoft 365 Teams backend is. Teams are not stand-alone applications and the information they generate is stored in other programs like OneDrive, Exchange Online, and SharePoint Online.
With this additional layer of complexity, it is crucial to take data protection measures to make sure that data is effectively safeguarded.
The concept of shared responsibility
According to the shared responsibility theory, Microsoft 365 users have a portion of the responsibility for data protection and Microsoft 365 backup.
The Microsoft 365 platform and services are provided by Microsoft globally. Users of Microsoft 365, on the other hand, are in charge of data security and Microsoft 365 gives users access to native data security capabilities and helps with data recovery thanks to Microsoft 365 backup.
Native Data Protection Restrictions
The native data protection mechanisms are available with Microsoft 365 and can significantly improve the data protection.
One can secure online mailboxes, SharePoint online sites, and OneDrive for Business against unintentional deletions, online attacks, and insider threats with Microsoft 365 native data protection.
The greatest option for safeguarding company from data loss is Microsoft 365 backup, and if one is looking for robust data protection, try Acronis Cyber Protect from Exabytes, which will help businesses secure their Microsoft 365 data and help one with Microsoft 365 backup.
If the business needs collaboration, one must get Microsoft 365 from Exabytes and start collaborating with the team.
To learn more about Microsoft 365 and Acronis Cyber Protect, contact Exabytes now and know what could be the best plan for you.
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